administrative assistant

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Maintain and manage digital database

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS Windows
• MS Word
• MS Office
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Area of specialization

• Correspondence
• Reports and records

Additional information

Transportation/travel information

• Travel expenses paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent written communication
• Organized
• Team player
• Reliability

Benefits

Other benefits

• Free parking available
• Other benefits